Applications are now CLOSED for the FALL season. We recommend that applicants read through the information below (& the License Requirements & Application Tips ) before applying. If you would like to get a fellow vendor's perspective on participating in the Market, you can check out the Testimonials page, too.
WHAT KINDS OF VENDORS CAN APPLY?
We welcome applications each season from returning and new vendors with:
- Antique and collectibles
- Artisan crafts/handmade items
- New handmade jewelry
- Up-cycled items and architectural salvage
- Vintage clothing
- Vintage jewelry
- Original art and photography
- Food trucks & tented food vendors (with insurance & permits) - we are not currently accepting prepackaged food items at this event
If you use any non-US labor (e.g. a womens' cooperative, fair trade groups), please email theclovermarket(at)gmail.com first to discuss before submitting an application. This may be acceptable, as long as the applicant is fully responsible for all product design. Note that our preference is for locally designed and produced items, so this would be more of an exception, not the rule.
WHAT ARE THE MARKET DATES?
- Sept 11 - Chestnut Hill
- Sept 25 - Bryn Mawr
- Oct 9 - Collingswood
- Oct 23 - Bryn Mawr
- Nov 6 - Bryn Mawr
WHAT ARE THE HOURS & LOCATIONS?
HOW MANY SPOTS ARE THERE?
WHAT IS THE FEE TO PARTICIPATE?
The outdoor Market fee is $175/Market - there is no fee to apply.
DO I HAVE TO COLLECT SALES TAX?
Yes. Vendors selling products and services subject to sales tax are required to obtain sales tax licenses (either the PA Sales Use and Hotel Occupancy Tax License or the Form NJ-REG) and submit the appropriate tax in either date. Sales tax is 6% for PA, 7% for NJ, and 2% for the City of Philadelphia (for those participating in Chestnut Hill or Winter Market.) All merchandise except clothing is taxable.
NOTE: Out of state vendors who are sole proprietorships or partnerships in PA are also required to maintain a current Transient Vendor License (no fee). Info can be found at the PA Dept of Revenue Website or download the form here on Scribd.
DO I NEED INSURANCE?
It's not required but is strongly recommended. The Market carries a general liability insurance policy but this does not cover any damage caused to your merchandise or displays during participation at the Market. Security is present overnight in the Armory at the Winter Market. All food vendors are required to carry insurance and to name "Clover Market LLC" as additional insured.
DO I NEED ANY OTHER LICENSES OF PERMITS?
All vendors are expected to obtain the required licenses and permits (for each of our locations) which are detailed here. Please be sure to read this section carefully.
HOW ARE THE MARKETS AND VENDORS PROMOTED?
The Markets are promoted locally via traditional advertising (newspaper, radio, magazine, online) and social media (sponsored posts and ads & heavy use of social media channels). Press contracts have been cultivated over the years, and Clover is regularly featured on local email blasts, websites, and articles. Promotion also takes place through partnerships with the local business associations including outreach to the business community, flyers, postcards, etc.
Vendors are featured on the website in each season's vendor gallery, and vendor sneak peeks of inventory are promoted on Facebook (15K+ followers) and Instagram (7500+ followers) prior to every Market.
WHAT KINDS OF MATERIALS DO I NEED TO HAVE?Vendors are responsible for supplying their own display items. Tents will be needed given the rain or shine policy, and white tents are strongly preferred to show off your inventory best and present a unified Market appearance (EZ Up or similar). Professional tent weights (approx 40 lbs/tent leg) like this one from are mandatory if you have a tent. Full length tablecloths (to cover stored items) and business signs are also required. Displays are expected to be neat, professional and thoughtfully put together.
WHEN IS VENDOR LOAD IN?
Load in for the outdoor events is at 6:45 AM for antique dealers (preload) and 7:45 to 9:30 AM for regular vendors. For the indoor Winter Market, there is a preload for all antique dealers on Friday evening, and load in for all regular vendors is on Saturday and Sunday mornings (6-830 AM).
DO YOU KEEP A WAITLIST?
Yes, but you will each have to submit an application with photos of their proposed items, and each will have to be approved to participate. We unfortunately don't have the capacity to match vendors wishing to share space, so we ask that individual vendors determine their best matches for themselves.
CAN I APPLY FOR TWO SPACES?
Yes, you can indicate this preference on your application. We do our best to accomodate, but depending on the number of applications received, we may not be able to fill all requests for double spots. Double spaces are NOT available for the Winter Market.
WHAT IS THE CANCELLATION POLICY?
A 50% refund is availble up to one month prior to a scheduled Market. No refunds for cancellations within one month of a scheduled event. All cancellations must be emailed to theclovermarket(at)gmail.com; no-shows forfeit their right to participate in future Markets. Cancelled spots can not be sold or given to another vendor - they will be filled from the waitlist as the discretion of Clover Market. Credits are not given for a missed Market.
HOW ARE SPACES ASSIGNED?
Space assignments are at the sole discretion of Clover Market LLC. Given the size and logistics of the Market, specific space or adjacency requests cannot be taken unless there are truly extenuating circumstances (e.g. two vendors traveling together). Space assignments will be emailed to participating vendors along with the logistical details the week prior to each Market.
WHAT HAPPENS IF THE WEATHER IS BAD?
We operate rain, show or shine. If the Market is cancelled in its entirety by Clover Market LLC due to severe or dangerous weather, a refund may be given, but is not guaranteed. Severe weather includes dangerously heavy wind, lightning, or any other weather condition that would jeopardize safety for you or our customers. Please plan to be outside with us in all kinds of weather as full Market cancellations are unlikely.